Status
Temporary full-time position (35 hours/week) for a duration of fifteen (15) months.
Work location
Montreal, Quebec
Start date
As soon as possible
Reference number
DF-04-24-[02]
Deadline
May 17, 2024 at 5 p.m. ET
To apply
Send CV and cover letter to: rh.hr@devp.org
We encourage members of employment equity groups to apply.
Only candidates eligible to work in Canada will be considered for this position.
The Organisation
Development and Peace — Caritas Canada is one of the leading Canadian international development NGOs and the official international solidarity organisation of the Canadian Catholic Church. The organisation supports local partners located in several countries of the Global South. With a network of members across Canada, Development and Peace — Caritas Canada raises the awareness of Canadians about the causes of worldwide poverty and injustice and mobilizes Canadians around actions for change.
Summary
Reporting to the Director of the Department and under the coordination of the Administrative and Budgetary Oversight Officer, the Administrative and Financial Monitoring Technician is responsible for ensuring the administrative and financial monitoring of the International Programs Department’s projects, providing the necessary support for the successful conduct of the Department’s activities and supporting the Administrative Assistant in his or her duties.
Main functions
1. Ensure administrative follow-up on programming case files
- Manage the physical records in accordance with the project’s life cycle, from the opening of the file to its archiving, and ensure that they meet our administrative requirements;
2. Ensure financial monitoring of projects
- Analyze the financial reports to justify the amounts paid to partners by the International Programs Department;
3. Provide administrative support to the Department
- Ensure proper functioning of equipment, facilitate the work of all members of the Department (meetings, missions, etc.) and assume any other related responsibility;
4. Support management and the management team
- Obtain the necessary assistance for drawing up various documents and ensure travel logistics;
5. Support the Administrative and Budgetary Oversight Officer
- Assist in developing IPD management tools and help establish and update administrative procedures.
5. If necessary, fill in at the reception desk
Required qualifications
Education
- DEC (Diploma of College Studies) in accounting, office technology (bureautics), administration or the equivalent
Languages
- Proficiency in French and English, both spoken and written
- Good knowledge of written Spanish
- Functional Portuguese (an asset)
Software
- Proficiency in Microsoft Office suite (Outlook, Word, Excel).
- Knowledge of a database program
Experience
- Three years relevant experience in administrative and financial monitoring
Specific knowledge
- Sensitivity to political and socioeconomic realities, as well as international development issues
- Knowledge of the Church and its engagements in social justice matters
Desired attitudes and behaviors
Communication
- Internal communication: Good listening and interpersonal communication skills
- External communication: Good communication skills
Qualities sought
- Demonstrated interest for administrative and financial work
- Aptitude for teamwork
- Ability to work under pressure
- Availability, flexibility, discretion and autonomy
- Concern about quality of work performed within specified deadlines
Availability
- Available to work occasional weekends
Effort
- Sustained attention to detail throughout the work
