Administration and Finance Officer

Home
»
Administration and Finance Officer

Thursday, 13 August, 2026

Status

Permanent full-time position (35 hours/week).

Work location

Montreal, Quebec

Starting date

September 8^th 2026

Reference number

SPI-CAF-08-26

Deadline

August 27, 2026 at 5:00 p.m. ET

To apply

Send CV and cover letter to: rh.hr@devp.org

We encourage members of employment equity groups to apply.

Only candidates eligible to work in Canada will be considered for this position.

The Organisation

Development and Peace — Caritas Canada is one of the leading Canadian international development NGOs and the official international solidarity organisation of the Canadian Catholic Church. The organisation supports local partners located in several countries of the Global South. With a network of members across Canada, Development and Peace — Caritas Canada raises the awareness of Canadians about the causes of worldwide poverty and injustice and mobilizes Canadians around actions for change.

Development and Peace — Caritas Canada is committed to safeguarding people from exploitation and abuse in its work and has specific policies on this commitment which outlines the expected behaviour and the responsibility of all staff. We follow safe recruitment practices according to our safeguarding policies. Any candidate offered a position within Development and Peace — Caritas Canada will be expected to sign the Code of Conduct as an appendix to their contract and agree to conduct themselves in accordance with its provisions. All successful applicants will be required to undergo appropriate background checks.

Summary

Under the responsibility of the Director of International Programs, the Administration and Finance Officer ensures the smooth financial, administrative, IT, and logistical operation of the Department.

To this end, in collaboration with the department’s management:

They are responsible for developing and implementing the department’s administrative and financial procedures and monitoring compliance rules
They assist the department’s management with the day-to-day management of administrative files and financial follow-up for all of the Department’s projects and activities.
They coordinate the work of the Administrative Support Unit (ASU) team
They actively participate in partner capacity building
They provide logistical and operational support to the department
They ensure the organization and archiving of administrative and financial information within the department

Key responsibilities

Monitoring of administrative and financial procedures, in collaboration with IPD management

Develop, update, and ensure the implementation of standards and procedures related to the department’s administrative and financial management and compliance requirements
Maintain the department’s procedures guide
Ensure staff training on administrative procedures and the project management system (PMS)

Financial monitoring of the department

Collaborate on the development of the IPD’s annual budget and the breakdown of the programming budget by country
Ensure overall budget supervision and monitoring for the department, as well as programming budget commitments, in collaboration with the HR Department and the Finance Department
Ensure verification, approval, and coding of the Department’s expenses and approval requests from IPD management
Ensure follow-up on fund commitments in the PMS, and the approval process and payment requests for projects
Participate in annual audits and reviews, and the production of administrative and financial forms (T3010 and others) related to the IPD and DPCC’s international projects
Act as a resource person for the administrative and financial management of projects and ensure the monthly/quarterly/annual reconciliation of all results (revenues and expenses) with the Finance team
Develop and update the chart of accounts for recording expenses for accounting purposes
Prepare accounting entries and send them to the accounting department for recording, following the analysis of financial reports done by the ASU
Ensure the dissemination of information regarding new donor agreements and the updating of the chart of accounts, in collaboration with the Finance team.
Verification and monitoring of expense accounts (staff missions in Canada and Canadian consultants abroad)

Coordination of the ASU’s work

Support the work of administrative and financial monitoring officers with respect to the administrative opening and follow-up of programming, financial monitoring of projects, and compliance
Organize the prioritization of the ASU’s work and ensure administrative requirements are met
Provide support to administrative and financial monitoring officers when necessary
Review and validate budget forecasts, amounts to be transferred, fund requests, and financial reports intended for donors

Partner capacity building

In collaboration with the Administrative Support Unit team, assess partners’ financial capacity-building needs and develop a capacity-building plan based on the assessment results.
Implement capacity-building plans by developing work tools, procedure manuals, etc. with the team.
Organize training sessions on financial tools, procedures, and guidelines.
Carry out missions to partner offices to support local staff as needed and provide assistance with financial procedures abroad.

Logistical and operational support to the IPD

Work with resource persons on the design, maintenance, and development of the project management software and any other relevant IT tool.
Ensure compliance with procedures related to organizing field visits
Prepare, upon request, statistical reports concerning the IPD
Organize the procurement of materials for the IPD

Information organization and archiving

Organize and ensure compliance with the IPD’s information filing procedures
Supervise the administrative and financial closure of projects
Organize and coordinate the archiving of IPD documents

Requirements

Academic background

Bachelor’s degree in Accounting, Finance, Business Administration, or an equivalent field.

Languages

Fluency in French and English, written and spoken
Kowledge of Spanish

Software

Proficiency with the Microsoft Office 365 suite, particularly Excel (advanced level) and Teams
Knowledge of the SharePoint environment

Experience

Four years of relevant experience in administrative monitoring and project accounting involving international operations

Specific knowledge

Sensitivity to political and socio-economic realities and international development issues
Knowledge of the Church and its commitments to social justice
Good knowledge of the financial and compliance procedures and requirements of major donors
Proficiency in budget management and administrative and financial monitoring
Knowledge of accounting
Good understanding of the project management cycle
Ability to create work tools, including templates, and facilitate their adoption by local teams

Desired qualities

Teamwork skills
Thoroughness and attention to detail.
Efficiency and autonomy
Ability to work under pressure
Availability, flexibility, discretion
Good prioritization skills
Availability to travel abroad occasionally

Availability

Available to travel in Canada
Available for evening and weekend work

Working conditions

Competitive salary and benefits
Group insurance
Pension plan
Hybrid work model
4 weeks of paid vacation/year
Excellent work/life balance, and social leaves