Orientation Assembly and Governance Support Officer

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Orientation Assembly and Governance Support Officer

Orientation Assembly and Governance Support Officer

Friday, 19 December, 2025

Status

Temporary full-time position (35 hours/week).

Work location

Montreal, Winnipeg or other major city

Start date

End of January 2026

End date

End of July 2027

Reference number

DG-AO-01-26

Deadline

January 19, 2026

To apply

Send CV and cover letter to: rh.hr@devp.org

We encourage members of employment equity groups to apply.

Only candidates eligible to work in Canada will be considered for this position.

The Organisation

Development and Peace — Caritas Canada is one of the leading Canadian international development NGOs and the official international solidarity organisation of the Canadian Catholic Church. The organisation supports local partners located in several countries of the Global South.

With a network of members across Canada, Development and Peace — Caritas Canada raises the awareness of Canadians about the causes of worldwide poverty and injustice and mobilizes Canadians around actions for change.

Summary

Under the responsibility of the Executive Director, the person in charge of the Orientation Assembly (OA) and governance support assists the Strategy and Organizational Development Advisor in carrying out two mandates:

They are involved with the working groups in the planning, organization, and implementation of the Orientation Assembly, which will take place in Ontario in May or June 2027.
They provide support to the governance committee in carrying out its mandate.

Orientation Assembly:

Participate in the organization, preparation, and logistics related to the Orientation Assembly.
In collaboration with the Strategy and Organizational Development Advisor, organize and assist with meetings of the steering group and committees for the Orientation Assembly, ensuring their smooth operation, including taking minutes.
Coordinate the work of the planning committee, the steering group, and subcommittees to ensure that the schedule is adhered to.
Develop reflection and analysis documents during the consultation process and ensure proper communication.
Keep steering group members informed of the progress of all key plans.
Prepare progress reports to be presented to the National Council and its Executive Committee.
Handle the registration of delegated participants and manage logistics (transportation, meals, accommodation, etc.) for all attendees, in collaboration with the executive assistant.
Oversee the welcome and coordinate the event activities on-site in collaboration with the members of the various committees.
Monitor expenses according to the budget allocated for the event.

Orientation Assembly:

The advisor in organizational strategies and development will coordinate support work on these aspects with the chair of the governance committee.

In collaboration with the chair of the governance committee, participate in and document committee’s meetings and its working groups (agendas, minutes, follow-up).
Provide logistical and documentation support in the preparation and follow-up of the annual general assembly (AGA).
Participate in projects related to compliance, best practices, and the improvement of governance processes (creating guides, updating procedures, etc.).
Participate in advancing special projects identified on the Governance Committee’s calendar.
Efficiently organize and structure governance-related documents on appropriate digital platforms (e.g., SharePoint, Teams).

Other

Carry out any other mandates or tasks assigned by the Executive Director.

Required qualifications

Education

Two relevant university certificates

Languages

Proficiency in French and English, spoken and written
Ability to compose, edit, translate, and proofread texts

Software

Proficient in Microsoft Office suite (i.e. Outlook, Word, Excel, PowerPoint)

Experience

Three (3) years of relevant experience.
Experience working in a non-profit organization.

Specific knowledge

Knowledge of governance practices within a board of directors
Awareness of political and socio-economic realities
Knowledge of the church and its commitments to social justice

Communications

Internal communication: Very good listening and interpersonal communications skills
External communication: Very good external communication with the public

Qualities sought

Teamwork skills
Efficiency and autonomy
Ability to prioritize tasks
Discretion
Problem-solving ability

Availability

Availability to work occasionally in the evenings and weekends
Availability to travel within Canada – Essential presence at the Orientation Assembly in Ontario in May or June 2027

Working conditions

Entry salary depending on experience and the number of languages mastered and required by the position
35-hour work week
Competitive working conditions according to the collective agreement