Administrative and Financial Monitoring Agent

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Administrative and Financial Monitoring Agent

Administrative and Financial Monitoring Agent

Monday, 18 November, 2024

Status

Temporary full-time position (35 hours/week).

Work location

Montreal, Quebec

Start date

As soon as possible

Length of assignation

1 year

Reference number

SPI-AAF-11-24

Deadline

December 2nd, 2024 at 5 p.m. ET

To apply

Send a resume and cover letter to: rh.hr@devp.org

We encourage members of employment equity groups to apply.

Only candidates eligible to work in Canada will be considered for this position.

The Organisation

Development and Peace — Caritas Canada is one of the leading Canadian international development NGOs and the official international solidarity organisation of the Canadian Catholic Church. The organisation supports local partners located in several countries of the Global South.

With a network of members across Canada, Development and Peace — Caritas Canada raises the awareness of Canadians about the causes of worldwide poverty and injustice and mobilizes Canadians around actions for change.

Responsabilities

Reporting to the Director of the Department and under the coordination of the Administrative and Budgetary Oversight Officer, the Administrative and Financial Monitoring Agent is responsible for ensuring the administrative and financial monitoring of the International Programs Department’s (IPD) projects and providing the necessary support for the successful conduct of the Department’s activities.

Implements and helps update the IPD’s administrative and financial procedures;
Is responsible for the administrative and financial management of the projects in accordance with established procedures and the specific requirements of the donors, in collaboration with the people in charge of the program, the support unit (UDA) of the international programs department and the local partner organisations;
Ensures compliance as defined by the DPCC’s procedures or those negotiated with institutional donors;
Helps to organise and archive administrative and financial information within the department;
Plays an important role in building the financial management capacity of local partners and ensuring compliance;
As required, liaises with Development and Peace’s administrative and financial services team and carries out any other tasks related to the department’s needs;

Requirements

Academic background

DEC (Diploma of College Studies) in accounting, office technology (bureautics), administration or the equivalent
Bachelor’s degree in finance, accounting or business administration (an asset)

Languages

Proficiency in French and English, both spoken and written
Good knowledge of written Spanish
Functional Portuguese (an asset)

Software

Proficiency in Microsoft Office 365 suite, in particular Excel (intermediate-advanced level, e.g. cross-tabulation, conditional sum, Vlookup)
Knowledge of a database program

Experience

Three years relevant experience in administrative and financial monitoring
Experience in administrative and financial monitoring and reporting in international cooperation with government donors (an asset)

Specific knowledge

Sensitivity to political and socioeconomic realities, as well as international development issues
Good knowledge of the financial and compliance procedures and requirements of the main donors (an asset)
Mastery of budget management and administrative and financial monitoring
Accounting knowledge
Good understanding of the project management cycle
Knowing how to create working tools, including templates, and facilitate their adoption by local teams
Knowledge of the Church and its engagements in social justice matters

Working conditions

Competitive salary and benefits as per collective agreement.
Pension plan
Possibility of a hybrid work mode (telecommuting and office presence)